Days 1 to 30
Take over the calendar, inbox, and travel. Learn the people and the priorities.
CEO is no longer scheduling anything personally.
Operations
Executive Assistant to the CEO
Be the CEO's right hand. Run the calendar, clear the tasks, and keep a fast-growing company's CEO one step ahead of the day.
About the role
Our CEO's days are stacked. Investors, partners, talent, events, factory calls, and a team that needs decisions.
This role sits next to the CEO and makes all of it run. You own the calendar, the inbox, the travel, and the follow-through. When something needs to happen today, you make it happen today.
The job is in person in Los Angeles and it is on call. Evenings, weekends, and events are part of it. For the right person it is a front-row seat to how a company gets built.
What you will own
- The calendar. Schedule, protect, and reshuffle the CEO's time across time zones. No double bookings.
- The inbox. Triage, draft replies, and flag what needs the CEO today.
- Meetings. Agendas before, notes during, action items sent the same day, follow-ups chased until done.
- Travel and logistics. Flights, hotels, cars, and itineraries, including changes at the last minute.
- Tasks and errands. Business and personal. Whatever keeps the CEO focused on the work only the CEO can do.
- Relationships. Be the first point of contact for investors, partners, and talent, and treat each one accordingly.
- Events. Support activations, shoots, and dinners on site.
- Special projects. Research, vendor wrangling, and one-off work as it comes up.
Your first 90 days
Days 31 to 60
Build the systems: meeting prep, follow-up tracking, a daily brief.
Every meeting has prep and a same-day follow-up.
Days 61 to 90
Run the CEO's week and get ahead of it.
Problems get caught before they reach the CEO.
What you bring
- 2+ years supporting a founder or executive, or equal experience in a fast, high-touch role such as talent management, production, or hospitality.
- You live in Los Angeles and have reliable transportation.
- Availability beyond 9 to 5, including evenings, weekends, and events.
- Calendar skill at an expert level. Google Workspace, Slack, and a task tool like Notion or Asana.
- Clear, fast writing. Your emails can go out under the CEO's name.
- Total discretion with confidential business and personal information.
- You use AI tools to move faster.
- You anticipate. You solve the problem and then report it.
Nice to have
- Experience at a startup or in entertainment.
- Event or production coordination.
- Basic bookkeeping or expense management.
What we offer
- A seat next to the CEO in every room.
- A fast path into operations, partnerships, or chief of staff work.
- A team that moves fast and says thank you.
How to apply
- Your resume or LinkedIn.
- Three or four sentences on the most chaotic week you have managed and how you handled it.
- Confirmation that you are based in Los Angeles.
Prefer email? ceo@highfrequencyhw.com
High Frequency Highway is an equal opportunity employer. We hire on skill, drive, and character, and we welcome applicants of every background.